Register company data on PUESC

Note! The links in the Step by step service section open in new browser windows.

Before you start, check that your company details are already registered on PUESC.strona otwiera się w nowym oknie

To register your company data on PUESC, prepare:

• in the case of a domestic company - basic data that are visible in CEIDG or REGON or KRS,

• in case of a foreign company:
  • current registration documents,
  • current documents, which indicate the right to represent the company by the person who signed the authorisation.

The application for registration must be signed before it is sent:

• with a qualified signature or
• with a trusted signature using a trusted profile or
• with an advanced electronic signature verified with a customs certificate.

PRELIMINARY STEP

1. Create an account on PUESC - if you have not already done so.
2. Note! Select "EXTENDED SCOPE OF RIGHTS”.
3. Sign the registration application. If you send an unsigned application, you will have to confirm your identity in person.strona otwiera się w nowym oknie

STEP 0

Log in to the PUESC.

STEP 1

Select on PUESC the form WRP0001 Registration of company data [SZPROT].strona otwiera się w nowym oknie

1. Fill in the fields of the application. Use the prompts assigned to some fields - you will find them by clicking on the icon (button) "i".
   1. In the AREAS OF OPERATION section, select one or more areas:
      1. customs (EORI)- when you start trading with countries outside the EU. When asked "whether to assign an EORI number" - select YES,
      2. intrastat - when your company has exceeded the statistical threshold and has to send declarations,
      3. transport monitoring - when you want to send, update, complete or confirm declarations in the SENT system,
      4. excise - when you need to enter the company in the Central Register of Excise Entities,
      5. TaxFree - when the company intends to operate under the TAX FREE procedure,
      6. OTHER - when none of the above is appropriate.
   2. in the ENTITY DATA section:
      1. When registering your domestic company data, complete the TIN field and select the 'Enter' or 'tab' button on your computer keyboard. The company data should appear on the screen.
         Note! If the company data do not appear on the screen, make sure you have entered the correct TIN number. If the VAT number is correct, then continue to complete the application. The company data will be checked and confirmed by an official.
      2. If you are registering the data of a foreign company whose registered office is in the EU, then:
         • when the company has already been assigned an EORI number, you must enter it. The company's data will be automatically downloaded from the EU EOS system.
         • when the company has not been assigned an EORI number, but will be operating in the "customs" area, you must first obtain this number in the country of establishment of the company,
         • if the company has not been assigned an EORI number and will be operating in areas other than 'customs (EORI)', then you must tick the declaration that the company does not have this number and you will then have the mandatory EU VAT field to complete on the application form.
      3. If you are registering the data of a foreign company that is based outside the EU, i.e. in a 'third country' - TC) and has been assigned an EORI number in an EU country, then you must enter this number. The company's data will be automatically downloaded from the EU EOS system.
      4. If you are registering the data of a foreign company whose registered office is outside the EU (i.e. in a "third country" - TC) and has not been assigned an EORI number in an EU country, then you must tick the statement that the company does not have this number and you will then receive a mandatory TC field to complete on the application form.
         In the TC field you must enter the number assigned to the company in the third country for tax and customs purposes. This number must be preceded by the two-letter code of the country in which the company is established.
         Note! If you receive the message "Unable to register entity." it means that your company data is already registered on PUESC and you cannot register it again. If your company data registered on PUESC is outdated or you want to change it, use the Change your company details on the PUESC portalstrona otwiera się w nowym oknie service.
      5. enter the EU VAT if you have it - select the Add button,
      6. enter your company's full and abbreviated name and the date you started your business,
      7. enter the legal form of your business
      8. enter the PKD code - the code of the main activity is sufficient,
   3. in the ADDRESS section, enter the registered office address and the correspondence address,
   4. you may enter data in sections DEDICATED CONTACT, BANK ACCOUNTS, CHANNELS OF COMMUNICATION WITH SISC SYSTEMS, BRANCHES. If you provide these data, we will check that you can represent the company yourself. Check whether you need an authorisation to register your company datastrona otwiera się w nowym oknie and how to provide it.strona otwiera się w nowym oknie
      A foreign entity that has a branch of a foreign entrepreneur in Poland should provide the data of this branch when registering. This data should be provided in the BRANCHES section.
   5. in the REPRESENTATIVE section:
      In the form, which is used to register your company data on PUESC, you can immediately associate a representative with your company. Please note that this may increase the registration time.
      If you want to add a representative, when asked: "Do you want to add a representative?" select the answer "Yes". Then select whether you want to add an Entity or an Individual to the representation (you can select both options).
      1. In the REPRESENTATIVE (NATURAL PERSON) section, you can add a representative who is a natural person. Use the description of the service: Associate a representative with a company,strona otwiera się w nowym oknie
      2. in the REPRESENTATIVE (ENTITY) section, you can add a representative who is another company. Use the description of the service: Associate a representative with a company,strona otwiera się w nowym oknie
   6. in the DECLARATIONS section
      1. You must tick the required consents and declarations (marked with a red asterisk) to submit the application:
         Aware of the criminal liability for making a false declaration - I declare that, as at the date of the application, the data contained herein and the data and information resulting from the documents attached to the application are true and up-to-date,
      2. If you want your company's EORI number to be visible on the European Commission website, please tick the declaration:
         I consent to the publication on the European Commission website of the registration number assigned to me and my name and registered office address.
   7. in the ADDITIONAL INFORMATION section, you may enter additional information, for which purpose select the Add button.
   8. in the ATTACHEMENTS section, you may add an attachment to your application, in order to do so, select the Add button.
      1. If you want to add an attachment directly from your computer - indicate the "Select file" option, and then select its content from the "Type of attached document" drop-down list,
      2. If you want to add a registered e-Document - indicate its number in the "e-Document number" field and then select its content from the "Type of document attached" drop-down list - check what you need to know in Manage e-Documents,strona otwiera się w nowym oknie
      3. If you want to add a new file, which you will register as an e-Document at the same time - select "Add e-Document" and then, in the newly opened window, complete all the required fields. Check what you need to know in Manage e-Documents.strona otwiera się w nowym oknie
2. Select the "Generate Document" button.
   If an error message is displayed in the red box at the end of the application, correct the data in the indicated fields and generate the document again.
   If an informative message is displayed in a blue box at the end of the application, then select "Continue".

STEP 2

Sign the application

In the tab

My Desktop | To send and drafts | Documents to send

select and sign the application.

You can do this in three ways:

1. with a qualified signature,
2. with a trusted signature using a trusted profile,
3. with an advanced electronic signature verified with a customs certificate.

STEP 3

Send your application

In the tab

My Desktop | To send and drafts | Documents to send

select and send the application.

STEP 4

Check if you have received an Official Receipt (UPO)

1. In the tab

My Desktop | My cases and documents | Documents

Check if you have received an Official Receipt (UPO).

The UPO confirms that you have submitted your application electronically.

2. Until we have processed your application, the case under the tab

My Desktop | My cases and documents | Cases

will have the status "pending".

NOTE! The request you send may take several days to be verified.

STEP 5

Check that you have received your registration confirmation

In the tab

My Desktop | My cases and documents | Documents

find the document Information on the assignment of a SISC ID to an entity or Information on the need to correct deficiencies and read the content.

To do this, select it and choose Preview Document and then the Preview Attachments tab.

NOTE! 
If you have received a document named: Notice of deficiency, read the content and provide the missing documents.