Send a notification of the carriage of goods starting in Poland (transport ends in or outside of Poland) - submitting, updating, supplementing and closing the notification

Before filling out the form, you must prepare the appropriate data.

The extent of the data depends on the role in which you are acting:

1. If you are a shipper, prepare data on:

• the sender and the recipient/consignee of the goods, including their address and VAT or PESEL number,
• goods being transported,
• place of loading, planned date of start of the transport.
  (art. 5 sec. 2 or 3 of the Act of 9 March 2017 on the system of monitoring road and rail
  transport of goods and trade in heating fuels, hereinafter referred to as the "SENT Act").

2. If you are a carrier, prepare data concerning

• the carrier, including its address and VAT number,
• means of transport and geolocation device number,
• the start date and the date and place of delivery/completion of the transport,
• transport document,
• heating equipment (in case of heating oil).
  (art. 5 sec.4 of the SENT Act)

3. If you are a receiving entity, prepare data on the goods received.
   (art. 5 sec. 5 or 6 SENT Act)
4. If you are a selling entity, prepare data on:

• the entity selling and buying the goods including their address and NIP or PESEL number,
• goods traded.
  (art. 5 sec.4 of the SENT Act)

5. Jeśli jesteś podmiotem nabywającym, przygotuj dane dotyczące odebranego towaru.
   (art. 6a sec. 3 SENT Act)

Attention! Links in the "Service Step-by-step" section open in new browser windows.

PRELIMINARY STEP

1. Create an account on PUESC - if you have not already done so.

NOTE!

IF:

• you are a shipper - select "BASIC SCOPE OF AUTHORIZATION",
• you are collecting heating fuel and you are a non-business entity (natural person, farmer, school, municipality, etc.) - select "BASIC SCOPE OF AUTHORIZATION",
• if you are a shipper, vendor, receiver or purchaser, select "EXTENDED SCOPE OF AUTHORIZATION".

When registering under the "PURPOSE OF REGISTRATION" tab, select the option:
"I want to associate with a company to send:

• customs declarations,
• Intrastat,
• excise declarations,
• SENT declarations,
• e-DD,
• applications and other documents."

Sign the registration application. If you send an unsigned application, you will have to confirm your identity in person this page opens in a new window .

2. Register the company - if it is not registered. Check how to do this in the "Register a company - get an EORI number service”.this page opens in a new window . 

Please note, your company must be registered in the transportation monitoring area.

You can check whether the company is registered - use the search engine of entities provided in the Check whether the company is registeredthis page opens in a new window service. 

If data of a company already registered on PUESC are outdated, use the Change or delete company datathis page opens in a new window service.

3. Associate a person with a company - check how to do it in the Associate a representative with the companythis page opens in a new window service. 

Remember that you can associate a company only with a person who was granted the "SENT - sending, updating and supplementing the declarations sent to the transport and traffic monitoring system" authorization.

SENT notification may be submitted only by a natural person directly related to the company, i.e. company owner, employee or proxy.

From the authorization given to the proxy or from the statement made by the employer to the employee, it must be unambiguously clear that the proxy/employee has the specific authorization "SENT - sending, updating and supplementing the declarations sent to the transport and traffic monitoring system".

STEP 0

1. Log in to PUESC.

2. If you represent a shipping, selling, receiving or purchasing entity, select the company context for which you want to submit a SENT declaration.

STEP 1

Fill in the appropriate SENT form

1. Select the appropriate SENT form on PUESC - see Forms to be completedthis page opens in a new window

2. Fill out the form

NOTE! Enter your e-mail and you will receive a confirmation of your application to the address provided with the reference number of the application and key numbers for the carrier and the recipient.

STEP 2

Submit Form

Select the "Confirm" button.

STEP 3

Receive the application reference number

NOTE! Step 3 only applies to:

• the consignor making the transport notification,
• the seller entity notifying the trade in heating fuel.

Confirmation of the declaration with the reference number of the declaration and key numbers for the carrier (when reporting the transport) and the receiving entity (when the place of delivery of the goods is within the territory of the country):

• will be displayed on the monitor screen,
• you will find in the tab My Desktop | My cases and documents | Documents,
• you will receive it by e-mail - if you provided your e-mail address in the form.

STEP 4

Provide the application reference number

NOTE! Step 4 only applies to:

• the consignor (the sending entity) making the transport notification,

• the selling entity notifying the trade in heating fuel.

Inform the carrier and the recipient of the application reference number and the key number.