Associate a representative with the company

Check the description of the service you will be using to see if you need to associate with a company to represent the company on PUESC and act on its behalf. If so, associate with the company by selecting the appropriate authorisation for the service you will be using in the WPE0001 Registration update of company representation [SZPROT] application form. You will find the name of the authorization in the description of this service.

After association, you will be able on behalf of the company to:

  • make customs declarations,
  • send INTRASTAT declarations,
  • send messages confirming receipt of excise goods,
  • send applications for excise bands,
  • send applications for issuing excise tax certificates for cars,
  • pay dues online,
  • send, update, supplement or confirm declarations in the road and rail freight transport monitoring system,
  • manage matters and documents,
  • check connections with its employees/proxies and other companies representing it,
  • submit CBAM reports.

Check, if you need authorisation to connect a representative to a company and how to provide it.

Check the Authorisations on PUESC and their visibility when connecting a representative to a company.

Note! To submit tax returns on PUESC on behalf of a company:

Note! Links in the Step by step service section open in new browser windows.

To link yourself or another person to a company, prepare:

Remember – you must sign the application in the manner specified in STEP 2.

Remember that all extended authorisations and authorizations to systems that you select in the WPE0001 application form on PUESC must be entered directly into your authorisation. Details can be found in the section What you should know.

PRELIMINARY STEP

  1. Create an account on PUESC – if you haven't done so yet.
    Note! Select "EXTENDED SCOPE OF AUTHORISATIONS".
    Sign the registration application.
    If you send an unsigned application, you will have to confirm your identity in person.
  2. Register your company - if it is not registered. Check how to do it in the service Register your company details on PUESC.strona otwiera się w nowym oknie

Register your company - if it is not registered. Check how to do it in the service Register your company details on PUESC.Register your company - if it is not registered. Check how to do it in the service Register your company details on PUESC.Note! The authorisation on the application form WPE0001 Registration update of company representation [SZPROT] will be visible only if the company is registered on PUESC in the area of activity appropriate for the given authorisation - see description Authorisations to the PUESC portal. 
You can check if the company is registered on PUESC - use the entity search engine provided in the service Check if the company is registered.
If the details of a company already registered on PUESC are out of date, use the service Change company details to PUESC.

STEP 0

Log in to PUESC.

STEP 1

Find the authorisation and fill out the application form WPE0001 Registration update of company representation [SZPROT]

  1. Find it in the service description, which you will use, what rights for representation are required. You will usually find them in the Step by step service section in the PRELIMINARY STEP.
  2. Select the application form on PUESC WPE0001 Registration update of company representation [SZPROT].
  3. Fill out the form fields. Use the hints assigned to some fields - you can find them by clicking the "i" icon. Fields marked with red asterisks are required.

NOTE! Check additional information::

  1. Select the Finish button and create the document.
    If at the end of the application, information about errors is displayed in a red frame, correct the data in the indicated fields and generate the document again.

STEP 2

Sign the application

In the tab
My Desktop | To send and drafts | Documents to send
select and sign the application.

You can sign the application in one of three ways:

  1. with a qualified signature,
  2. with a trusted signature submitted using a trusted profile,
  3. with an advanced electronic signature verified using a customs certificate.

STEP 3

Submit a request

In the tab
My Desktop | To send and drafts | Documents to send
select and submit the request.

STEP 4

Check if you have received an Official Confirmation of Receipt (UPO)

  1. In the tab
    My Desktop | My cases and documents | Documents
    check if you have received an Official Confirmation of Receipt with acceptance for processing.
    UPO confirms that you have submitted the form electronically.
  2. Until we process your application, the case in the tab
    My Desktop | My cases and documents | Cases
    will have the status "in progress".

STEP 5

Check if you have received confirmation of registration of representation in SISC

In the tab
My Desktop | My cases and documents | Documents
find the document "Confirmation of registration of representation in SISC" or "Information on the need to supplement deficiencies" and read its content.

To do this, select it and choose the "Document Preview" option, then the "Attachment Preview" tab.

NOTE!
If you have received a document called: "Information on the need to supplement deficiencies", read its content and provide the missing documents.

Authorisation in electronic form (signed electronically by the principal)

If you have an authorisation in electronic form and the principal has a registered office address in Poland and you submit it via PUESC – pay the stamp duty to the bank account of the tax authority competent for the principal's registered office address.

If you have an authorisation in electronic form and the principal does not have a registered office address in Poland and you submit it via PUESC – pay the stamp duty to the bank account of the Warsaw City Hall.

If you have an authorisation in electronic form and you submit it outside PUESC (e.g. to the e-mail address of the person handling the case) – pay the stamp duty to the bank account of the tax authority competent for the place of submission of the document, i.e. Poznań City Hall, PKO BP S.A. No. 94 1020 4027 0000 1602 1262 0763.

Authorisation in a form other than electronic

If you have an authorisation in a form other than electronic (e.g. physically signed by the principal) - pay the stamp duty to the bank account of the tax authority competent for the place of submission of the document, i.e. Poznań City Hall, PKO BP S.A. No. 94 1020 4027 0000 1602 1262 0763.

Electronically authenticated copy of the power of attorney

If you are electronically authenticating a power of attorney that you originally have in paper form - pay the stamp duty to the bank account of Poznań City Hall, PKO BP S.A. No. 94 1020 4027 0000 1602 1262 0763.

Remember! Submit the authorisation along with proof of payment of the stamp duty.

If you have received authorisation to represent the company on PUESC, submit it in original to the Central Registration Department at the Revenue Administration Office in Poznań.

The content of the authorisation must indicate the scope of your authorizations.

Authorisation in electronic form

If you have an authorization in electronic form and you have paid the stamp duty to the bank account of the tax authority competent for the principal's registered office address or to the bank account of the Warsaw City Hall - submit the authorization via PUESC as an attachment (on the ATTACHMENTS tab) directly in the submitted application.

If you have an authorisation in electronic form and you have paid the stamp duty to the account of the Poznań City Hall - send it to the e-mail address of the person handling the case. The e-mail address can be found in the UPO.

Authorisation in a form other than electronic

If you have a paper authorisation, then

  • submit the documents to the customs office or customs and tax office
    or
  • send the documents by traditional mail to the following address:
    Izba Administracji Skarbowej w Poznaniu
    Wydział Centralna Rejestracja
    ul. Smoluchowskiego 1
    60-179 Poznań

Electronically certified copy of the power of attorney by the authorised person

If you have electronically certified a copy of the power of attorney, submit it:

  • via PUESC as an attachment (on the ATTACHMENTS tab) directly in the submitted application
    or
  • to the e-mail address of the person handling the case (the e-mail address can be found in the UPO).

If you have already submitted authorization, please write about it on the ADDITIONAL INFORMATION tab.

Publication information

Last update: 17.02.2025 14:35 Sylwia Mystkowska
First publication: 25.06.2021 15:23 Monika Damentko
Responsible organization: Customs Department, Ministry of Finance