Send a notification of the carriage of goods starting outside of Poland (transport begins outside of Poland) - submitting, updating, supplementing and closing the notification

Before filling out the form, you must prepare the appropriate data.

The extent of the data depends on the role in which you are acting:

1. If you are the receiving entity, prepare the data regarding:

• the sending and receiving entity/recipient of the goods, including their address and tax identification number or PESEL number,

• the goods being transported,

• place of loading, planned date of commencement of transport,

• received goods

      (art. 6 sec.2, 4 or 5 of the Act of 9 March 2017 on the system of monitoring road and rail transport of goods and trade in heating fuels, hereinafter referred to as the "SENT Act").

2. If you are a carrier, have the following data ready:

• carrier, including address and tax identification number,

• the means of transport and the number of the geolocation device,

• start date and date and place of delivery / completion of transport,

• a transport document,

• heating devices (in the case of heating oil).

      (art. 6 sec.3 of the SENT Act)

3. If you are a purchasing party, please have details of:

• the consuming oil entity or intermediary oil entity, including their address and tax identification number,

• the goods being transported,

• address details of the place of delivery of the goods.

      (art. 6b sec.2 or 3 of the SENT Act)

Attention! Links in the "Service Step-by-step" section open in new browser windows.

PRELIMINARY STEP

1. Create an account on PUESC - if you have not already done so.

NOTE!

If you are:

• carrier - select "BASIC RANGE OF AUTHORIZATION”

• the receiving or purchasing entity - select "EXTENDED RIGHTS OF AUTHORIZATION".

     When egistering under the "PURPOSE OF REGISTRATION" tab, select the option:

    "I want to associate with a company to send:

• customs declarations,

• Intrastat,

• excise declarations,

• SENT declarations,

• e-DD,

• applications and other documents."

Sign the registration application. If you send an unsigned application, you will have to confirm your identity in person.this page opens in a new window

2. Register the company - if it is not registered. Check how to do this in the "Register a company - get an EORI number service”.this page opens in a new window  

Please note, your company must be registered in the transportation monitoring area.

You can check whether the company is registered - use the search engine of entities provided in the Check whether the company is registeredthis page opens in a new window service.

If data of a company already registered on PUESC are outdated, use the Change or delete company datathis page opens in a new window service.

3. Associate a person with a company - check how to do it in the Associate a representative with the companythis page opens in a new window service.

Remember that you can associate a company only with a person who was granted the "SENT - sending, updating and supplementing the declarations sent to the transport and traffic monitoring system" authorization.

SENT notification may be submitted only by a natural person directly related to the company, i.e. company owner, employee or proxy.

From the authorization given to the proxy or from the statement made by the employer to the employee, it must be unambiguously clear that the proxy/employee has the specific authorization "SENT - sending, updating and supplementing the declarations sent to the transport and traffic monitoring system".

STEP 0

1. Log in to PUESC.

2. If you represent a receiving or purchasing entity, please select the context of the company for which you want to submit a SENT notification.

STEP 1

Fill in the appropriate SENT form

1. Select the appropriate SENT form on PUESC - see Forms to be completed

2. Fill out the form

NOTE! Enter your e-mail and you will receive a confirmation of your application to the address provided, along with the reference number of the application and the key number for the carrier.

STEP 2

Submit Form

Select the "Confirm" button.

STEP 3

Receive the application reference number

NOTE! Step 3 only applies to:

• the receiving entity making the transport notification,

• the purchasing entity notifying the trade in heating fuel.

Confirmation of the declaration with the reference number of the declaration and the key number for the carrier (when reporting the transport):

• will be displayed on the monitor screen,

• you will find in the tab

My desktop | My cases and documents | Documents,

• you will receive by e-mail - if you provided your e-mail address in the form.

STEP 4

Provide the application reference number

NOTE! Step 4 only applies to:

• the receiving entity making the transport notification,

• the purchasing entity notifying the trade in heating fuel.

Inform the carrier about the application reference number and the key number.