4. Declaration of the carriage of goods, its amendment and updating

Question 4.01:
What kind of declaration should be prepared in the situation when a road tanker (6000 litres of fuel) starts from base A and moves to client B, and subsequently to client C and client D? Each of those clients ordered 2000 litres.

Question 4.02:
How to deal with the client's refusal to deliver the goods when the carriage has already started? The Act contains the provision indicating that cancellation may take place only prior to the commencement of a given carriage.

Question 4.03:
How to resolve a situation when an entity buying fuel from our company has its own transport and collects fuel on its own from the fuel depot of our supplier? Who is responsible for declaring the carriage and proper confirmation of the execution of the supply in such a case?

Question 4.04:
Is there a possibility to correct the declaration in case of providing a wrong quantity of goods, or is it required to submit the second declaration leaving the first one unused?

Question 4.05:
How long before the transport, a declaration can be submitted? Can it take place, e.g. 1 week prior to the planned transport?

Question 4.06:
If the declaration is submitted by a carrier, is my company released from taking any other actions?

Question 4.07:
If the declaration is submitted by a carrier and my company submits the additional declaration for the same transport, will that create a problem?

Question 4.08:
How should I confirm the acceptance of fuel as a consignee? Which form should I use to confirm the acceptance and can I confirm the acceptance having the basic access to the PUESC?

Question 4.09:
Should the carriage of diesel oil or heating oil be declared in the case of supply of such fuel from a natural person using the NIP (Tax Identification Number)?

Question 4.10:
Client K1 buys fuel under the EXW or FCA terms from the BP1 fuel depot from entity L. The owner of the BP1 Fuel Depot is entity P1 and the owner of the fuel in the BP1 Fuel Depot is entity L. Client K1 resells the fuel to its client K2 under the CPT or DAP terms and delivers it to the SP1 Fuel Depot. The transport by a road tanker is commissioned to carrier P1 by client K1. Who should submit the declaration?

Question 4.13:
When should the declaration of the goods carriage in case of exports be submitted?

Question 4.14:
On the basis of which documents can the carrier ascertain that the goods are transported as part of customs procedures outlined in the Act or moved under suspension of excise duty?

Question 4.15:
If due to the logistical process, the carriage goes through several cross-dock warehouses and is transported by several vehicles, by different carriers, should the notification contain the delivery address or the address of the first (and subsequent) cross-dock warehouse the current carrier is transporting it to?

Question 4.16:
Are couriers such as DHL, UPS or FedEx subject to postal law as postal operators, and is the carriage of goods via such couriers subject to notification?

Question 4.17:
What is the procedure in the case of refusal of receipt of goods by the consignee (domestic delivery) once the carriage is underway?

Question 4.18:
What is the procedure in the case of refusal of receipt of goods by the consignee (intra-community delivery) once the carriage is underway?

Question 4.19:
What is the procedure in the case of returns, i.e. due to a complaint? Should a SENT notification be deposited for the returned goods?

Question 4.20:
Is it necessary to have a legal title to the locations between which the goods are transported in order to issue a warehouse transfer document?

Question 4.21:
I depart from the depot with a fully loaded tanker. After finishing with the last client's delivery as part of local fuel distribution, the tanker contains the remaining fuel as I return to the depot. Should I deposit a notification for this carriage as well?

Question 4.22:
How to notify of carriage in the case of sale of fuel at a self-service station?

Question 4.23:
Should the SENT numbers be kept after the carriage is done and the recipient closes the notification? Should they be kept e.g. alongside invoices for 5 years in the case of an inspection?